Capture supplier invoice data automatically and feed your ERP
AP teams everywhere are stuck doing the same job: re-keying data from supplier invoices into the ERP, matching invoices against POs, chasing exceptions. The volume scales linearly with headcount and so does the error rate. DocumentIQ extracts invoice numbers, dates, vendor info, line items, and totals from any format — PDF, scanned, hand-stamped, multi-page — and feeds the structured output straight into your accounting system. Approval workflows stay where they are; the data entry just goes away.
The Challenges
Manual coding from PDF invoices
AP clerks re-key invoice number, date, vendor, GL code, and line items into the ERP. A team processing 5,000 invoices/month at 4 minutes each spends a full headcount on data entry alone.
Hundreds of vendor formats
Every supplier ships their own invoice template. Traditional OCR with field-position templates breaks when a new vendor onboards or an existing one redesigns. Maintaining templates is a job in itself.
Line-item extraction is a coin toss
Tables span multiple pages. Columns shift. Subtotals interrupt the flow. Most extraction tools either flatten everything or miss half the line items, forcing AP to verify manually.
Lost early-payment discounts
Slow data entry pushes invoices past 2/10 net 30 windows. The 2% discount you negotiated is captured by nobody — invisible margin leakage compounding across thousands of invoices.
How DocumentIQ Solves This
Format-agnostic ingest
Drop in PDFs, DOCX, or images. Annotate a handful of representative invoices per major vendor and the AI generalizes — no field-position templates to maintain.
Multi-row line items
Extract every line item with quantity, unit price, tax, and total, even when tables span pages or use inconsistent column headers. Output a clean parent-child structure your ERP can consume.
GL coding via feedback
When the model miscodes a line item, correct it inline. Subsequent invoices from the same vendor learn the pattern. Accuracy climbs into the high 90s after 2-3 feedback rounds per vendor.
Batch and queue
Process the month-end backlog in parallel — thousands of invoices in minutes — or stream invoices in real-time from a shared mailbox. Real-time progress lets AP managers watch exceptions surface as they happen.
Used in these industries
Manufacturing
DocumentIQ helps manufacturing teams digitize invoices, spec sheets, and quality certificates at scale — eliminating transcription errors and freeing engineers from data entry.
Learn moreLogistics
DocumentIQ automates extraction from bills of lading, customs declarations, and receiving docs — eliminating data entry backlogs and cutting clearance times.
Learn moreProfessional Services
DocumentIQ parses contract libraries at scale — surfacing escalation clauses, renewal dates, and key terms that would take weeks to find manually.
Learn moreFinancial Services
DocumentIQ extracts structured data from KYC documents, loan applications, and regulatory filings — with confidence scores and audit trails built in.
Learn moreDocument types we extract for this function
Automatically extract invoice numbers, line items, totals, and payment terms from supplier invoices in any format.
Purchase Order ExtractionExtract PO numbers, line items, delivery dates, and shipping terms from purchase orders for automated procurement.
Receipt Data ExtractionExtract merchant names, items, totals, and payment methods from receipts for expense management and reconciliation.
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